How to Conduct a Successful Remote Board Meeting

A remote board meeting is a meeting which is conducted through video conference calls which allows the board members to not physically meet in the same room. This method of conducting business grew more popular during the coronavirus outbreak and will likely continue to be used following the pandemic.

The key to a successful and efficient remote board is having the appropriate tools. Board members should be able access all the materials prior to the meeting. This will cut down on time and prevent confusion during the meeting. It’s also beneficial to record the meeting especially when it’s a longer meeting or a topic that has a lot of discussion.

Encourage board members to be aware of their surroundings while logging in to the meeting. Distractions like a barking dog, loud street noise, or even the slight background noise of a television in another room could distract and make it hard to concentrate during the meeting. In the ideal situation, board members should be allowed to sign in from a quiet place with a closed door.

It’s important to include an acknowledgement of each board member’s presence prior to the beginning of the meeting. This ensures that everyone is in attendance, and sets the tone for the meeting. It’s also useful to pause after each agenda item and request feedback. This increases engagement and encourages participation even from remote members. The board can make decisions based on the boardmeetingweb.net/how-does-the-diligent-board-manager-tool-compare-with-other-tools/ feedback received after the meeting if it so wishes.