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Many businesses rely on secure online data rooms for the exchange of sensitive documents in various business processes and financial transactions. These solutions can facilitate complex M&A deals due diligence, IPOs and more, in addition to enhancing internal transparency and project efficiency. However, security hacks and breaches are always increasing and that’s why it’s important to search for a reliable virtual data room that has top-of-the-line access and document security features.
The top VDRs have a wide array of security features like multi-factor authentication session timeouts and session durations, location restrictions and granular permissions for users. They also offer dynamic watermarking. They also offer advanced tools for managing documents such as screen-only modes, screenshot blocking and encrypted downloads. Moreover, they provide advanced analytics and reporting tools to prevent suspicious activities and streamline workflows.
VDRs also let you create an encrypted firewall between your network and the cloud server that hosts the data you share, safeguarding against malware. They also offer robust infrastructure security, including the redundancy of data centers that is available 24 hours a day, and virus scanning.
Certain VDRs employ digital watermarks to protect your documents, but these can be easily removed with the PDF editor. They also don’t prevent authorized users from sharing their files with non-authorized people. They’re not as secure as they appear.
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